HVNHAI
DE

Services

We automate every recurring process in your business.

Is a task regularly eating your time? Then a digital employee from HVNH AI takes it over from now on — integrated into your existing systems, even without an API.

The fields below are the most common starting points — not the limit. Your process isn't listed? Tell us about it.

Process check in a free intro callSee results

A selection of processes we take over

Marketing automation

A marketing team that never sleeps.

A marketing agent creates content drafts, schedules social media posts and analyses campaigns — following your guidelines and with your approval before anything is published.

✓Content creation: blog articles, newsletters, social media posts as ready-made drafts
✓Editorial planning: posts are scheduled automatically and published on time
✓Campaign reporting: KPIs from all channels in one report
✓Always with an approval loop — nothing goes out without your OK

Back-office automation

The paperwork takes care of itself, every day.

A back-office agent prepares your bookkeeping, creates invoices, monitors open items and files documents in a structured way — daily and with a log of every step.

✓Collect receipts from inboxes and folders and prepare them for bookkeeping
✓Create invoices and monitor open items
✓Name, assign and file documents automatically
✓Reminders for deadlines, payment reminders and recurring tasks

Customer support

Enquiries answered — with your expertise.

A support agent answers customer enquiries on your website and by email using your expertise. Complex cases are handed over to your team seamlessly — including the groundwork.

✓Support widget for your website, trained on your products and documentation
✓Answer or pre-qualify email enquiries automatically
✓Handover to humans for complex cases — with a summary
✓Available around the clock, in multiple languages

Dashboards & data collection

All your numbers in one place instead of ten tools.

We automatically collect information scattered across emails, tools, Excel folders and legacy systems and make it visible in one dashboard — up to date and without manual compiling.

✓Connect data sources: tools, inboxes, files, legacy systems — even without an API
✓Automatic processing: KPIs, trends, outliers
✓One dashboard for management, sales or production
✓Reports delivered automatically by email on request

Process digitisation & optimisation

From paper-and-shout processes to digital workflows.

Before a process can be automated, it often has to become digital first. We digitise and optimise existing workflows with AI support: from paper forms and isolated Excel solutions to a clean, traceable digital process — and then automate it where it pays off.

✓Process mapping: we document the current workflow and find the time sinks
✓Replace paper, sticky notes and shouted instructions with digital, AI-readable workflows
✓Eliminate duplicate work and media discontinuities — before automating
✓Optimisation with good judgement: simplify first, then digitise, then automate

Your process wasn't listed? That's exactly what we're here for.

Describe the workflow to us — we'll tell you honestly whether automation pays off.

Request a free intro call →

Frequently asked questions about our services

Which processes can be automated with AI agents?
As a rule of thumb: any process that recurs regularly and runs in a similar way every time. That includes quote and invoice creation, receipt sorting, email handling, appointment coordination, reporting, data maintenance and many more. The use cases on this page are just the most common starting points — tell us about your process and we'll give you an honest assessment.
How long does it take to introduce a digital employee?
Typically a few weeks from the intro call to a running pilot. We deliberately start with one clearly scoped process and then expand step by step.
What does an AI agent cost?
That depends on the process and the systems to be connected. You receive a fixed project price from us instead of hourly rates. In the free intro call you get an honest assessment of whether — and how quickly — the project pays off for you.
Does this also work with our old industry software?
Yes — that is our core promise. If no interface exists, we establish access via documents, emails, exports or the existing user interface.
Do we stay in control of the agent?
Completely. Every step is logged, critical actions run through approvals, and operation takes place on German servers or within your own environment.
Does an AI agent replace our employees?
No — it relieves them. Digital employees take over the routine (sorting, transferring, preparing) so your team has time for the work that needs humans: customers, decisions, quality.
What is the difference between an AI agent and a chatbot?
A chatbot answers questions. An AI agent gets work done: it reads emails and documents, operates systems, prepares results and works through multi-step processes autonomously — with logs and approvals.
How secure is our data?
Operation is GDPR-compliant on German servers or entirely within your own environment. Your data is not used to train third-party models, access is logged and limited to what is necessary.
Do we need our own IT staff to run this?
No. We handle setup, operation and maintenance. You keep working in your familiar programs — the agent adapts to you, not the other way around.
Can we start small?
That is exactly what we recommend: start with the one process that costs the most time. Once the pilot runs, we expand step by step — every additional agent gets more cost-effective because the foundation is already in place.

Not sure which process to start with?

That is exactly what the free intro call is for: together we find the process with the biggest leverage.

Request a free intro call